MHCB Board of Directors Meeting

March 7, 2019

Submitted by Cristina Baker

                                                           

  1. Call to Order @ 8:45 pm
  • Attendance
    • Board Members: Roger Oram, Jessica Mess, Cristina Baker, Risa Wolff, Brian Smith, Barb Lichtenstein, Nicole Martino, Tim Hanna
    • Music Directors: Mike Lucas, Rick Mongrain, Foster Payne
    • Others: Bruce Thron-Weber
    • Absent: Amanda Jakl
  • Approval of Agenda
    • Add June 27th concert into discussion items
    • Brian Smith moved to approve agenda for 3/7/2019. Seconded. Approved unanimously.
  • Approval of Minutes • 2/9/10
    • Brian Smith moved to approve 2/9/2019 minutes. Approved unanimously.
  1. Music Directors’ Reports
  • Mike Lucas:
    • Next week rehearsal space needs to change. Checking if North Cafeteria and Auditorium are available
      • Roger checking to see if Red Rocks is available
    • June Concert
      • Venue up in the air
      • Mike suggested Citizens Park is an option
      • Also suggested a Friday or Saturday as an option instead of Thursday
      • Start time 4 or 5 pm to be done by 7 pm
    • Rick Mongrain
      • Working towards concert
      • Chicago Conflicts with Band Rehearsals
    • Foster Payne
      • Nothing to report
  1. Officer Reports
  • President–Amanda Jakl:
    • Absent
  • Vice President–Roger Oram:
    • Website email for feedback
      • Cull down videos
      • Mike and Foster suggested to remove any from before 2016
    • Secretary – Cristina Baker
      • Fundraising is going great
    • Treasurer–JessMess:
      • Jessica made a suggestion for donation boxes to have at the door
      • Jessica is going to donate the two donation boxes to have at the door.
      • Cristina to add Jessica Mess to program for donation recognition
    • Scholarship Coordinator–Brian Smith:
      • Nothing to add
  1. Other Reports
  • Operations Manager–Bruce Thron-Weber:
    • Bruce notified board he is considering resigning from his position. Conflicts are occuring within the band/board and salary is not realistic compensation for the responsibilities of Operations Manager
    • Responsibilities to be covered for upcoming concert in Bruce’s absence
      • Audience needs to be counted - Cristina Baker Responsible
      • High school students to collect county information from attendees - Jessia Mess Responsible
      • SCFD Banner needs to be hung - Nicole Martino Responsible
    • Student Scholarships
      • Should there be any for North High School, Red Rocks or Alameda Students
      • Brian Smith moved to add this topic to the next meeting Agenda for further discussion. Seconded. Approved Unanimously
    • Discussion to increase Bruce’s Pay
      • Bruce to make a list of responsibilities and items he is handling.
      • Brian Smith Moved to add this topic to the next meeting Agenda.   Approved unanimously.
  1. Discussion Items
  • Budget
    • Adjustments made to balance the budget
      • Bump storage and supplies to match actual expenses
      • Increase performance from $200 to $400
      • Brian Smith Moved to approve changes to budget. Approved Unanimously.
    • Fund Raising
      • King Soopers Community Sharing Program - need to get more details
      • Brainstorm other options
      • Shop with Scrip
        • 5% goes to organization by purchasing virtual gift cards
        • Jessica Mess to research and get more information
      • Spaghetti Dinner
        • What do we need:
          • Brian Smith to digitize music, ink and paper to print music, location needed, Jazz Band’s Time
        • We will need two hours of music to play
        • Possibly a fundraiser for 2020
        • Volunteers to bring food or find a restaurant to sponsor
        • Edgewater would be a good option because they have a kitchen attached to the gym
        • How many people need to go/how much do we need to make for it to be worthwhile?
        • Use dance band music for fall concert to promote spaghetti dinner fundraiser
        • Nicole Martino, Brian Smith and Cristina Baker to work on getting music ready and figuring out details
      • Brewery Fundraiser
        • Nicole Martino to get details
        • Attempt for end of the year, October maybe

 

  • Band Meeting
    • Next meeting May 2nd
    • We will have the April meeting via email to discuss and vote on pressing items.
    • Arrange Bylaw meeting in May
  1. For the good of the cause
  • Nothing to report
  1. Adjournment
  • Brian Smith moved to adjourn. Seconded and approved at 9:42 pm